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A data file contains chunks of information or recorded events that have been captured by Spector Pro from a monitored PC. This information is later displayed in the appropriate activity, Top 10 and MySpace window when you open the Viewer.
A data file is stored until the maximum storage or the age of the file exceeds the length of storage. If you want to manage these and other related settings:
If you run out of disk storage space, you may:
If you run into any trouble or if you want to backup or delete data files, you will have to take a look at the data files that are currently stored.
To view the existing data files, select Data > Show Data Files from the Viewer menu bar. The Data File window opens. Below is a sample of what you might see.
A file may be described as Users and contain all user data recorded on August 14, 2006 between 06:04 PM and 06:04 PM and that file may contain all the User information for that day.
Or, a file may be described as Snapshots and contain snapshots recorded on August 15, 2006 between 08:07 PM and 08:09 PM. There may be more than one snapshot data file for that day.
Data files are defined by:
Filename - The drive, directory (in this case bitixdsk) and filename for each data file. Spector Pro randomly names the folders, file names and file extension all of which is accessible in the Data File Settings window. The location of the folder is based on the operating system you have installed.
Date - Indicates when the file was created, EXCEPT for snapshots. The date and time for snapshot files indicates the time span during which snapshots were taken. As a result, each Snapshot data file contains many snapshots, all of which were recorded in that time span. For example, there may be 15 snapshots within a file, all of which were recorded on Monday, August 14 at 06:33 PM.
Size - The size of the recorded data contained within that file, in megabytes. Deleting a data file frees up space on your hard drive.
Type - Spector Pro data file types include:
Activity - All recorded keyword alerts. This is the data contained in the Keyword dropdown list in the Screen Snapshots window and the Top 10 Keywords Detected window.
Chat / IM - All recorded chat and instant messages. This is the data that displays in the Chat / IM Activity window, the Top 10 Chat / IM window, and the MySpace Chat / IM window.
Keystrokes - All recorded keystrokes. This is the data that displays in the Keystrokes Typed window.
Email - All recorded emails. This is the data that displays in the Email Activity window, the Top 10 Email Activity window, and the MySpace and Facebook Messages windows.
Queue - All data that is waiting to be transmitted as Keyword Alerts. These data files are not seen unless Spector Pro is unable to transmit the email alerts.
Web - All data that tracks the Internet web sites visited. This is the data contained in the Internet dropdown list in the Screen Snapshots window, and the Web Sites Visited activity window, and the Top 10 Web Sites Visited window.
Snapshots - There will be many files of snapshot data. Each file contains snapshots recorded during the time interval displayed. This is the data that displays in the Screen Snapshots window and in the MySpace Snapshots window.
Programs - All recorded applications / programs. This is the data that displays in the Program Activity window, and the Top 10 Program Activity window.
Users - This data file keeps track of the different users that log on to the system, allowing Spector Pro to identify which user did what and for how long. This only works if the user has to log on to the computer using a specific name and password (if any). This is the data that displays in the User Activity window.
Network - All recorded network information. This is the data that displays in the Network Activity window.
Drive - All recorded document tracking information. This is the data that displays in the Document Tracking window.
The Data File window contains the following shortcuts:
Open Data Files - Open a Browse For Folder window and retrieve data files.
Refresh - Load the most current data, or to limit which recorded events are displayed by selecting a specific date range.
Delete - Remove one or more events.
The status bar contains customized items as described below:
Total - Total number of data files.
User name: The name used to log in to an account. This only appears if more than one user has an account on this computer, and you click on a particular event in the Detail pane.
Selected - Total number of bytes for the file(s) selected.
Total Bytes - Total number of bytes for all files listed.
Next you will review Data File Settings.
