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Spector Pro records both incoming and outgoing email messages, as well as file attachments, from many of the most popular applications including webmail. You can easily browse through both header information and body content. Spector Pro even keeps a copy of deleted email.
Click here to view a screenshot.
Click here to see which email applications are recorded.
At home, find out what they're really thinking and planning, and keep them safe. You may be alerted to inappropriate behavior, or you may put your mind at ease.
At the office, decrease legal liability and obtain proof to support accusations of wrongdoing in regard to racially or sexually offensive emails.
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By default, Spector Pro captures email activity, but does not capture attachments. To learn more about the settings that affect what you view in this window, see Email Activity Settings. |
The Email Activity event window uses an Event pane and Content pane to display information. You may change the order in which columns are arranged or how information is sorted within a column.
Event Pane (upper)
Each email sent or received is considered one recorded event. Each event is listed in the Event pane.
Double click on an event to open an Email Content window which displays the actual message.
From this window you can save, cut, copy, paste and print the contents, as well as view the next or previous email message. To save a message on your computer:
Click Save As, or select File > Save As from the menu bar. On the Save As window that appears enter a path, file name and format (you can use rtf or txt).
Click Save. If you save the event as an rtf file, a Word document is created. If you save the event as a txt file, a Notepad document is created, as shown below.
Content Pane (lower)
The Content pane displays the actual email message for the event highlighted in the Event pane.
The following columns are displayed in the upper Event pane:
Time - The date and time when Spector Pro recorded the email, (NOT the date and time the email was sent or received on the monitored computer), using the format MM/DD/YYYY HH:MM:SS AM/PM.
Flag - A red flag indicates that Spector Pro has added a message about the recording of the email. To view a message, double click anywhere on the event. A Content window opens. The message displays directly beneath the Subject line in a new Status line. Possible messages include:
ERROR: Unable to read email body - An error occurred while Spector Pro was attempting to read the body of the email. As a result, the body of the email was not recorded.
ERROR: Unable to read email attachment(s) - Spector Pro DOES NOT support attachments sent through AOL or web mail. They must use POP/SMTP email clients (e.g., MS Outlook, Outlook Express, Eudora, Incredimail, etc.).
INFO: Attachment(s) exceeded size limit - not recorded - There was an email attachment but it exceeded the maximum allowable size for attachments. You can adjust the maximum attachment size in the Email Activity Settings window.
INFO: Email data was encrypted - The email was encrypted by the email application, and Spector Pro is not able to capture these messages, although it is possible that some parts of the email may be recorded.
INFO: Attachment capture turned off - Capture Attachments is not checked in the Email Activity Settings window, so Spector Pro does NOT record any attachments that accompany an email; however, an attachment was sent or received with this email.
The following message may accompany an email, but without a red flag:
INFO: Email was recorded before it was sent - This message applies only to Microsoft Exchange, which may hold email messages for a period of time in the Outbox before sending them. This message lets you know that although this message was captured, it may not have actually been sent.
In / Out - Indicates whether the email was incoming or outgoing from the monitored PC.
Attachment icon - If an attachment was sent or received with an email, a paper clip icon appears in this column. This occurs even if the attachment was not recorded for technical reasons (Capture Attachment is turned off, or Attachment exceeded size limit).
To view an attachment, double click to open the Email Content window. An Attach field appears below the Status line, with the name of the document that was attached. Click on the name of the attached file. An Open Attachment window opens asking if you want to Open or Save the attachment.
NOTE: If the attachment was not recorded, the name of the attached document still displays).
From - The person who sent the email, identified by a screen name.
To - The person to whom the email was addressed, identified by a screen name.
Subject - The title of the email assigned by the sender.
Type - The type of email (POP / SMTP, Yahoo, etc.).
Right-click and select any of the following additional columns for display:
CC - Indicates anyone who received a copy of the email.
BCC - Indicates anyone who received a blind copy of the email.
Email Date - The date and time the email was sent from or received by the monitored compute. This could vary by days if, for example, the email was sent on Monday but the user did not access the email application until Friday.
When you click to highlight an email event in the upper Event pane, the body of the email message appears in the lower pane.
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Email attachments are only captured IF Captured Attachments is checked in the Email Settings window and the attachment is no larger than the selected Maximum Attachment Size. |
Jump to - Click to select a specific recorded event in the upper Event pane and then jump to Snapshots or Keystrokes.
Search Email Activity - Use Search to quickly locate a specific screen name, word or phrase. Search works like a filter displaying only the data that matches the search criteria. For both the From and the To line, Spector Pro searches the friendly name as well as the email address, even if only the friendly name is displayed.
Delete - Use Delete to remove one or more events.
The menu bar is specifically customized for email activity.
The status bar contains the standard items.
Next: Reviewing Files Transferred.
