Using Quick View

In this topic:

Quick View click to enlarge

Note: If no recordings are in the database or were found within the selected criteria, "NO DATA AVAILABLE" appears in place of the chart. Try changing the chart's Criteria.

The Quick View charts provide visual summaries from all recording tools. Each "panel" in the left navigation pane displays a set of charts in the right pane. The charts highlight top users, top web sites, top online searches, and so on, giving you instant overviews and comparisons. You can adjust the predefined Quick View charts to work for your organization, create and customize "favorite" charts, and create new panels to store your own charts.

Reading Quick View Charts

The Dashboard Quick View panels provides dozens of predefined charts for displaying Spector 360 data from your network.

To view a chart:

Select Quick View at the bottom of the navigation pane.
Click on a Quick View panel, such as Favorites - Productivity in the upper navigation pane.
The charts appear in the right pane. Scroll to see all charts.

The following chart instantly reveals the top ten bandwidth users on the network. The list below the illustration summarizes some of the things you can do.

The Quick View charts focus on the "top ten" users, programs, domains, or other resource. In the above chart, you could change the number of users shown, show a pie instead of bars, and enlarge the chart. See Changing the Charts for instructions and Chart Types to see available graphic displays.

To explore a Quick View chart:

	Roll over data Roll your cursor over the bars to read the data for each. In the example to the left, the aol.com Web site was visited 119 times. Another bar might display "aclamb: 232,977 KB" — indicating the amount of bandwidth used by user aclamb.
	Exclude a bar Right-click a bar and select Exclude <bar name> from the pop-up menu to temporarily remove the bar (pie slice or point) from the chart. The remaining data adjusts to fill the chart area. In the example to the right, the bar representing the aol.com domain will be removed.
	Zoom in on an area Click an area of the chart (off a bar), hold down the mouse button, and drag across a portion of the chart. The selected gray area will expand to fill the chart when you release the mouse, providing a close-up.
	Undo the Zoom After zooming in on an area, click the button at the end of the chart scrollbar to return the chart to its normal size.
	Open the Events Click on a bar, pie slice, point, or row of data to open an Events Window showing the details of the recorded data. Clicking on an aol.com bar in this case opens a "Web Sites Visited Most Frequently" Events Window, with the appropriate data group selected.
	Block an Internet site If you are using Website Filtering and have Categories (lists of domains) defined, you can right-click any bar representing a web site (i.e., in Web Sites Visited Most Frequently) and select Add to Web Filtering Category. This lets you add, on-the-spot, any domain that comes to your attention to your Web Filtering Rules.

Switching to a Data Table

You can display the same data elements shown in a graph in a data table.

To switch from a graphic to a grid of data:

Below any chart on the panel, click the Data tab. The data grid shows the users/computers and values the chart is based on. Click any row in the data to display the Events window, and click data column headings to re-order the data.

You print, report, and export the data table from the >> menu below it, just as you can the chart. The Data table, however, allows you to export data rather than a graphic. Switch back to the graphic by clicking the Chart tab.

Using the Chart Buttons

The buttons below a chart allow you to access chart data, drill into events and create instant reports.

To use the chart options:

Click a button.

Criteria: Click to open the Criteria box for the chart. General and Event Criteria allow you to change the filtering of the data shown. When you click OK, the Criteria box closes and the chart is updated with new date, computer, user, and/or event filter settings.
Settings: Click to open the Chart Settings box. The Chart Settings allow you to adjust how the data is shown — which event activity, number of chart elements, what chart elements represent, the type of chart (bar, pie, 3D, etc.), the chart size, and the title of the chart. For example, use this button to change the chart from horizontal bars to a 3D pie chart.

Events: Click a data element on the chart or data grid to open an Events Window. In the Events window, view a Summary view of the data and a detailed record of individual Events. Be sure to read Understanding Recorded Events to become familiar with the data you are viewing.

Reports: Click to open the Reports Preview window showing a summary report with the chart above a data table. Show me. From the Report Preview window, you can print, export, or email the report in a number of file formats. See Using the Report Preview Window.
Menu: Click the menu button (>>) next to the Reports button or right-click on a chart element to open a menu of options. See Using the Menu Button.

Using Quick View

Reading Quick View Charts

Switching to a Data Table

Using the Chart Buttons

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