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Note: Document Tracking can be turned on or off and fine-tuned from the Spector 360 Control Center. You can set up an "Alert" to occur when certain documents are involved in activity. |
Spector 360 records which files
and documents are printed, moved or copied. Viewed in the Dashboard, this
information can help you to protect valuable and confidential information.
You can track when, where, and by whom confidential files or secure information
is printed, moved or copied to external devices.
To view Document Tracking Details:
Quick View:
Select a Document Tracking chart. Click on a chart element to open an
Events window.
Reports: Double-click a Document Tracking report to view or print
it.
Data Explorer: Double-click a Document Tracking data form to open
an Events window.
User Explorer: Double-click a user and select Document
Tracking from the Activity menu or Activity bar.
Click Load Events in the Navigate or Summary pane to view details.
The Events window shows detailed records. The following fields are recorded. You can print and export this data for any user.
Recorded time: Time at which the event recording began
Computer: Name of the computer where the recording occurred
User: Logged in user who performed the action
Program: Program used to perform the document action (MSO Winword, Explorer, etc.)
Action: Action performed on the document: create, delete, edit, print, rename
Device
Type: Where the document
action took place
Document Path: Path showing the location of the document
Document Name: The document's file name
Extension: The document's file name extension (.doc, .xls, etc.)
Renamed: The new name of the document if a rename occurred
File Size: Size of the document
To navigate in the events:
In the events grid click any field to select a record and then scroll up or down through the records. You can also use the "Play" buttons at the bottom of the grid to move through records.
To sort the records by any field:
Click any field column header (e.g., Document Path) to list the records A-Z by that field. Hold down the Shift key and click on column headings to sort by multiple fields (e.g., Document Path and Device Type).
To select how many records are shown:
Use the tree in the upper left Navigate pane to select a higher (more records) or lower (fewer records) branch in the Event Group. Click Load Events to see the records for the group in the Events pane. This allows you to adjust the data for report and export purposes.
To view a Screen Snapshot of the event:
Select the recording in the Events pane and click View Screen Snapshots. Or, right-click in the Events grid on a record and select Go to View Event Snapshots.
